House Group Constitution and Rules

NOTE:  Our understanding of the constitution and rules has changed.

The definitive set is now here: 2019 Constitution and Rules.

But for the record, this is what we thought in 2013:
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Just for the record, here are the constitution and rules for the Ben Jonson House Group:

Constitution and Rules

1. Name

1. The name of the association is "The Ben Jonson House Group".  It is affiliated to the Barbican Association which is recognised by the Corporation of London under the Landlord & Tenant Act 1988 (as amended).

2. Objectives

1. To co-operate and liaise with the Barbican Association on services charge matters generally affecting short and long term leaseholders in the Barbican Estate.
2. To represent directly to the Estate Management the views and interests of residents on matters particular to Ben Jonson House, seeking advice from appropriate sources as necessary.
3. To do such other things as may be deemed appropriate

3. Membership

1. Membership of the House Group is open to any individual who is
1. a resident of Ben Jonson House or
2. a Ben Jonson House leaseholder
2. The committee shall admit to membership any eligible tenant who applies in writing to the chairman to become a member and who pays such subscription as the Committee shall from time to time decide
3. It shall be an absolute condition for membership that all and any subscriptions called for by the Committee shall have been duly paid

4. Management

1. The Group shall be managed by a Committee consisting of at least five members elected at the Annual General Meeting
2. The Committee shall elect the Chairman, Secretary and Treasurer at its first meeting
3. Vacancies on the Committee may be filled by Co-option by the remaining Committee members
4. Committee members shall hold office until the following Annual General Meeting at which they shall be eligible for re-election
5. The quorum of the Committee shall be three members of which one shall be either the Chairman, Secretary or Treasurer
6. The Committee shall appoint one member to be its representative on the Barbican Association Grand Committee
7. The Committee shall administer the funds of the group, making collections and disbursements at its absolute discretion, and for which the Treasurer shall present accounts to the Annual General Meeting

​5. Subscriptions

1. The amount and time for payment of any initial or annual or occasional subscription to the Group shall be as the Committee shall from time to time decide

6. Meetings

1. An Annual General Meeting shall be held close to the end of March each year, on such a date as the Committee shall decide
2. Extra-ordinary General Meetings (i) may be convened by the Committee or (ii) shall be convened by the Committee within 21 days from receipt by the Secretary of a written request from at least fifteen percent of the membership and stating the purpose of the meeting
3. The quorum at any General Meeting shall be fifteen percent of members
4. Voting at all meetings shall be on the basis of one vote per flat